Office Administrator

JOB TITLE:
Office Administrator

DEPARTMENT:
Group DIVISION:
North Star

LOCATION:

Aberdeen

HOURS:

37.5

To provide administrative support across the Company

Reporting to the Executive Assistant to CEO and CFO, with indirect reports to Department Heads on Administration tasks assigned.

• Prepare meeting rooms with refreshments and stationery
• Maintain stock of stationery for building
• Maintain stock of refreshments, tea, coffee, water etc.
• Managing company correspondence i.e. incoming and outgoing mail.
• Organise meetings, and oversee catering as required.
• Responsible for arrangement of Executive team and non-exec travel.
• Administration support to the Executive Assistant as required
• Provide C-Suite support as and when required
• Point of contact for Facilities and cleaning matters

Daily communication with Executive Assistant to CEO and CFO and with relevant departments

• Computer Literate – Microsoft Packages i.e. word, excel, outlook
• General Administration Experience

• Excellent verbal and non-verbal communication skills
• Strong organisational skills
• Attention to detail
• Ability to work on own initiative without supervision
• Professional and welcoming manner
• Aptitude for helping other people

Ability to schedule meetings and calendar organisation