Office Coordinator- Part time

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work.

We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

Office Coordinator (Part-Time)

Location:

Aberdeen, SD

Schedule:

20-25 hours per week

Interstates is seeking a Part-Time Office Coordinator to support our office in Aberdeen, SD. This role is ideal for someone who enjoys being the go‑to person
-supporting the team, keeping operations on track, and ensuring the office runs smoothly day to day.

You'll play a vital role as the administrative and communication hub for a team of approximately 20 field and office team members
, helping create an organized, efficient, and welcoming work environment. If you thrive on variety, take pride in supporting others, and enjoy making a behind‑the‑scenes difference, this role offers meaningful contribution with flexible hours.

• Manage expense reports and ensure timely, accurate processing
• Own per diem and relocation payouts, ensuring accuracy and compliance

• Support scheduling, data entry, and document management using Microsoft Office and Interstates systems
• Manage manpower assignments and assist with workforce coordination
• Set up and coordinate online site orientations
• Help track and update project opportunities

• Provide calendar management, including meeting coordination and planning support
• Assist leadership with meeting agendas, communication, and follow-up

• Serve as a primary point of contact for field employees and vendors
• Answer phones, respond to inquiries, and coordinate travel needs for employees

• Order office and job‑related supplies
• Process invoices and assist with office events
• Support fleet vehicle coordination, including tracking, maintenance, and basic administration

• Experience working in or supporting an office or operations‑based environment.
• Proficient with Microsoft Word, Excel, Outlook, and Teams
• Exceptional organization skills and attention to detail
• Ability to multitask, prioritize work, and operate independently
• Professional, friendly, and clear communication skills
• High School Diploma or equivalent required; two years of relevant experience preferred

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy.

By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug‑free workplace. Employment at Interstates is at‑will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.