Administrative Assistant Regional Hospital Lab Job Abbotsford area,BC Canada,Administrative/Clerical

Administrative Assistant, PHSA Labs

Abbotsford Regional Hospital Labs

Abbotsford, BC

In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Performs secretarial, administrative and medical transcription duties for the Laboratory Medicine and Pathology Program both at the assigned site and within the Lower Mainland Pathology and Laboratory Medicine service.

What you’ll do

Provides administrative support to the Laboratory Medicine and Pathology Program at the assigned site and within the Lower Mainland Pathology and Laboratory Medicine service, including the Operations Directors, Medical Directors, Site Laboratory Manager, Laboratory Scientists and other support staff.

Performs data entry, transcribes medical dictation, collates consultations and histories.

Performs secretarial and administrative duties such as screening incoming materials, prioritizing items for the individual attention, responding to inquiries by drafting correspondence, inputting payroll, and preparing minutes/reports and agendas for meetings.

Creates documents such as correspondence, emails, reports, PowerPoint presentations, presentation materials, research/academics/accreditation documentation, graphics and spreadsheets using established software applications.

Maintains inventory as required and as per documented levels, including ordering of QC materials, proficiency products and reagents.

Schedules appointments/meetings and determines urgency of requests in order to respond to scheduling requirements.

Sets up and maintains departmental filing, prepares correspondence and related materials; gathers, compiles, enters and generates reports for statistical use.

Provides administrative support in the review of departmental standards and procedures; develops and modifies standardized documentation.

Maintains office supplies according to pre-determined re-order levels; arranges for maintenance and repair of equipment such as transcription and photocopying equipment.

Performs other related duties as assigned.

What you bring

Qualifications

Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years’ recent related experience or an equivalent combination of education, training and experience.

Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.

Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings.

This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.

Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Abbotsford Regional Hospital Labs contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan:…


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